How to Share Files Between macOS and Windows in Parallels Desktop

Edited 2 weeks ago by ExtremeHow Editorial Team

Parallels DesktopmacOSWindowsFile SharingIntegrationCross-PlatformVMVirtualizationSoftwareApple

Parallels Desktop is a powerful virtualization tool that allows users to run Windows on macOS. This setup can be extremely useful for individuals who want to seamlessly switch between the two operating systems. A common need when using both systems is the ability to share files between them. This document will serve as a comprehensive guide explaining how to share files between macOS and Windows when using Parallels Desktop.

Introduction to Parallels Desktop

Before diving into file sharing, it's beneficial to understand what Parallels Desktop is and what it can do. Parallels Desktop is an application that creates a virtual machine (VM) on a macOS computer. Within this virtual machine, Windows or another OS can run almost seamlessly. This means users can run Windows applications, games, and use Windows-specific features without having to own a separate Windows PC.

The main feature of Parallels Desktop relevant here is its ability to integrate macOS and Windows environments. This means, among other things, that users can easily share files between the two systems. Next, we'll explore the step-by-step process for achieving this file sharing.

Setting up Parallels Desktop for file sharing

To share files between macOS and Windows in Parallels Desktop, there are some initial setup steps that need to be completed. Let's look at these steps:

Step 1: Install Parallels Tools

Parallels Tools is a suite of utilities that enhances the integration between your host macOS system and guest Windows VM. One of its features is the ability to share files and folders across operating systems. Normally, during the initial setup of the Windows VM, Parallels Desktop will automatically install Parallels Tools. However, if it is not installed, you can follow these steps:

1. Start your Windows virtual machine.
2. In the Mac menu bar, choose Actions > Install Parallels Tools or Reinstall Parallels Tools.
3. Follow the on-screen instructions in the Windows VM to complete the installation.

Step 2: Configure shared folders

Once Parallels Tools is installed, you can manage shared folders through the Parallels Desktop controls. Here's how:

1. Make sure your Windows VM is started.
2. Click the Parallels Desktop icon in the Mac menu bar.
3. Go to Devices > Shared Folders > Configure.
4. You'll see a list of folders that can be shared. By default, your macOS home folder is shared. You can add additional folders by clicking the + button.
5. Select the macOS folder you want to share and set the permissions according to your needs (read only or read and write).

Step 3: Access shared folders in Windows

After you've set up shared folders, accessing them in your Windows VM is simple:

1. Open File Explorer in Windows.
2. Navigate to This PC.
3. Under Network Locations, you'll see \\Mac\Home or something similar, which represents shared macOS folders.
4. Click to open and access your files.

Understanding file permissions and access

When sharing files and folders, it is important to understand permissions to avoid data loss and unauthorized modifications. Here are things you should know about file permissions:

Explanation of permissions

When you share a folder from macOS to Windows, you can set the permissions to Read Only or Read and Write.

• Read-only: Windows users can view and copy the files, but cannot modify them.
• Read and Write: Windows users can view, copy, and modify files in the shared folder.

Recommendations for file sharing

Here are some recommendations to ensure safe and efficient file sharing:

• To minimize security risks, share only the folders necessary for your work.
• If sensitive data is being shared, ensure permissions are set to avoid unauthorized access and manipulation.
• Always backup important data to avoid loss due to accidental modification or deletion.

Advanced setup: Mapping a network drive

For users who need even more integration, especially in business environments, mapping a network drive can be a beneficial option. This setup allows your Windows VM to treat the shared macOS folder like an internal drive.

Mapping a Network Drive in Windows

1. Open File Explorer in Windows.
2. Click This PC in the sidebar.
3. Select Computer from the menu at the top, then click Map network drive.
4. Select the drive letter from the dropdown menu.
5. In the Folder field, enter \\Mac\Home or the path to a specific shared folder.
6. If you want the mapping to persist across reboots, check Reconnect at sign-in.
7. Click Finish to complete the mapping.

Troubleshooting common problems

Although Parallels Desktop aims to create a seamless file-sharing environment, problems can arise. Here are some common problems and solutions:

Problem 1: Shared folder is not visible

If you cannot see the shared folder in your Windows VM, try the following:

• Make sure Parallels Tools is installed and updated.
• Check the folder sharing settings in Parallels Desktop and make sure the folder is added correctly.
• Restart both the macOS host and Windows guest systems to refresh the network connections.

Problem 2: Permission denied

If you are unable to modify shared files in Windows due to permission issues:

• Verify that the shared folder permissions are set to read and write.
• Make sure the files don’t have restrictive permissions set in macOS.

Problem 3: Slow transfer speed

File transfers between macOS and a Windows VM may be slow if:

• The virtual machine does not have enough memory or CPU resources. Consider allocating more resources in Parallels Desktop settings.
• Your hard drive is severely fragmented or almost full, causing slow read/write operations.

Options and additional equipment

Using Parallels Desktop for file sharing is intuitive, yet there are alternative methods and tools you can explore depending on your specific needs:

Option 1: Cloud storage services

Services like Dropbox, Google Drive, and OneDrive can serve as intermediaries for file sharing. Simply install the corresponding client applications on both macOS and Windows and use the cloud space to transfer and sync files.

Option 2: Network share

For more complex network setups, such as business environments, consider using a network share via SMB or AFP. You can enable sharing in macOS System Preferences and connect to the share from within Windows using the Network options.

Conclusion

Sharing files between macOS and Windows using Parallels Desktop can boost productivity by combining the strengths of both operating systems. Following the steps outlined in this guide ensures a smooth and efficient file-sharing process. With the right setup, permissions, and troubleshooting steps in mind, you can use Parallels Desktop as a reliable bridge between your macOS and Windows environments.

Always keep your Parallels Desktop tools updated, and monitor your shared folders for optimal security and efficiency, whether for personal use or a corporate setup.

  Share This Article

If you find anything wrong with the article content, you can request an update