How to Set Up Reminders in Fantastical on Mac

Edited 3 weeks ago by ExtremeHow Editorial Team

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Fantastical is a powerful and versatile calendar application available on macOS and other Apple devices. One of its many useful features is the ability to set reminders. Reminders help you keep track of tasks and important deadlines, ensuring you never miss anything important. This guide will detail the steps to set reminders in Fantastical on Mac, giving you a comprehensive understanding of how to make the most of this feature.

Understanding the basics of reminders in Fantastical

Before we dive into the setup process, it's important to understand what reminders are in Fantastical and how they differ from calendar events. Unlike calendar events that are tied to specific times and dates, reminders are tasks or to-do items that you want to complete by a certain time. They may not need to occupy a time slot on your calendar, but they serve as urgent tasks that require your attention.

Setting up Fantastical on your Mac

If you haven't already installed Fantastical on your Mac, you'll need to do so before you can set a reminder. You can download it from the Mac App Store or directly from the Flexibits website. Once installed, you'll need to log in or create a Flexibits account if you haven't done so before. Once your account is set up, you can synchronize Fantastical with your existing calendar and reminder services.

Step-by-step installation

Here's a simple guide to install Fantastical on your Mac:

1. Open the Mac App Store.
2. Search for "Fantastical" in the search bar.
3. Click the "Get" or "Install" button next to Fantastical.
4. Wait for the download and installation to complete.
5. Once installed, open Fantastical from your Applications folder or Launchpad.
6. Follow the on-screen instructions to create or log in to your Flexibits account.

Once Fantastical is installed and set up on your Mac, you can start creating reminders.

Creating a reminder in Fantastical

Creating reminders in Fantasical is a straightforward process. Fantasical's design is user-friendly and supports natural language input, making setting reminders efficient and intuitive.

A step-by-step guide to creating a reminder

Follow these steps to create a reminder in Fantastical:

1. Open Fantastical on your Mac.
2. Click the "New Event" button in the upper-left corner of the window. This button usually has a "+" icon.
3. In the text field that appears, type your reminder using natural language. For example, you might write "Remind me to pick up groceries tomorrow at 5 p.m."
4. Fantastical will automatically parse natural language input and create reminders based on what you type. As you type, you'll see suggestions, which Fantastical derives using its natural language processing capabilities.
5. Once the reminder is set to your liking with the correct time and date, press Enter to create the reminder.

Using natural language makes creating reminders more quick and natural, reducing the burden of navigating complicated menus.

Manage and view reminders

Once you've created reminders in Fantastical, you'll want to manage and view them efficiently. Fantastical offers several ways to do this, ensuring you can keep track of your tasks and complete them as needed.

Viewing reminders

To view your reminders, follow these steps:

1. Open Fantastical on your Mac.
2. In the sidebar on the left, you'll see a section called "Reminders." Clicking on it will filter the view and only show your reminders.
3. You may also find reminders integrated into your calendar view, especially if they have scheduled times and dates.

Manage reminders

Managing your reminders includes editing them, marking them as completed, or deleting them when they're no longer needed. Here's how you can manage reminders in Fantastical:

• Editing a reminder: To edit a reminder, click on the reminder you want to modify. This will open a detailed view where you can change the title, note, date, time, and other settings. Simply make your changes and click "Close" when finished.
• Completing a reminder: To mark a reminder as completed, click the checkbox next to the reminder name. This will move it to the "Completed" section, helping you track what you've already completed.
• Deleting a reminder: If you no longer need a reminder, select it and press the "Delete" key on your keyboard, or right-click the reminder and select "Delete" from the context menu.

Using advanced features for reminders

Fantastical offers advanced features that improve your reminder management experience. These features include creating recurring reminders, setting priority levels, and integrating with other apps and services.

Create recurring reminders

Sometimes, you may have tasks that are repeated at regular intervals. Fantastical allows you to create recurring reminders so you don't have to set them every time.

• When creating or editing a reminder, look for an option labeled "Repeat" or "Repeat every."
• Choose the frequency at which you want the reminder to repeat, such as daily, weekly, monthly, or yearly.
• You can also customize the repeat settings to suit your needs by specifying a specific day or an end date.

Setting the priority level

Set the priority level for your reminders to make sure you focus on what's most important. Fantastical allows this through its priority settings:

• When creating or editing a reminder, you may find a Priority option.
• Assign a level such as “low”, “medium” or “high” to help you prioritize tasks effectively.

Integration with other services

Fantastical works well with other applications and services, allowing you to streamline your workflow:

• Fantastical can sync with Apple's native Reminders app, ensuring you get consistent reminders across all your Apple devices.
• It also integrates with services like iCloud, Google, and Exchange for seamless syncing and management of your tasks.

Customize notifications for reminders

Notifications play a vital role in ensuring that you don't miss your reminders. Fantastical lets you customize the type and timing of these notifications.

Setting up notifications

• Open Fantastical and go to Preferences from the menu bar (Fantastical > Preferences).
• Go to the "Alerts" tab.
• Here, you can specify default alert settings for tasks, such as receiving a notification a few minutes or hours before the reminder's due date. You can also configure alerts for when tasks are overdue.
• Adjust the settings according to your preferences and make sure alerts are turned on for the most relevant reminders.

These settings ensure that you get timely notifications to remind you of your upcoming tasks.

Troubleshooting common problems

If you encounter any problems setting up or managing reminders in Fantastical, this section provides solutions to some common problems.

Reminders aren't syncing

Make sure you are logged into the same account on all your devices and synchronization is enabled. Make sure your internet connection is stable, as this may affect synchronization.

Notifications not showing

Check your Mac's notification settings (System Preferences > Notifications) and make sure notifications are enabled for Fantastical. Verify the alert settings within Fantastical's preferences.

Reminder doesn't display correctly

Double-check the natural language input when creating a reminder. Make sure the parsing aligns with the intended date and time, and adjust if necessary.

Conclusion

Setting reminders in Fantastical on Mac is a simple but powerful way to manage your tasks and increase productivity. With natural language input, advanced features, and robust integration capabilities, Fantastical stands as a leading tool for managing your schedule and to-do list. By following the steps detailed in this guide, you'll have a clear path to effectively using reminders within Fantastical.

Be sure to explore the various settings and features offered by Fantastical to tailor the app to your personal needs and preferences. With a little practice, managing your reminders will become second nature, keeping you organized and focused.

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