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How to Set Up Email Forwarding
Edited 1 week ago by ExtremeHow Editorial Team
EmailForwardingCommunicationAccount ManagementInternetSoftwareWeb ServicesProductivityConfigurationUser Management
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Email forwarding is a useful feature that allows you to automatically send emails received on one account to another. In other words, any email sent to your primary email address will be forwarded to the second email address. This can be helpful when you want to centralize your incoming emails or archive messages in a second account. Below is a comprehensive, step-by-step guide to setting up email forwarding.
Step 1: Determine the email service provider
Different email service providers have different methods for setting up email forwarding. The three most commonly used providers are Gmail, Yahoo Mail, and Outlook. Each has its own process, so it's important to determine which provider you're using before proceeding.
Step 2: Set up email forwarding in Gmail
Log in to your Gmail account
To set up email forwarding in Gmail, you first need to log in to your Gmail account.
Access the Settings
Click the gear icon in the upper-right corner of the Gmail interface to access the settings. From the dropdown menu that appears, click "See all settings."
Go to the Forwarding and POP/IMAP tab
In the Settings menu, go to the "Forwarding and POP/IMAP" tab. This tab contains options specifically for email forwarding and mail configuration.
Add a forwarding address
Under the "Forwarding" section, click "Add forwarding address." A popup window will appear asking for the email address you want your emails forwarded to. Enter the secondary email address in this field and click "Next."
Confirm the forwarding address
Gmail will send a confirmation email to the other email address. Go to your other email account, open the confirmation email and click the verification link. Once verified, go back to your Gmail settings.
Enable email forwarding
In the "Forwarding and POP/IMAP" tab, select the "Forward a copy of incoming mail to" option and choose your second email address from the dropdown menu. You can also choose what happens to the emails in your Gmail account after they've been forwarded (e.g., keep a copy, mark as read, etc.). Finally, be sure to save your changes by clicking "Save Changes" at the bottom of the page.
Step 3: Set up email forwarding in Yahoo Mail
Log in to your Yahoo Mail account
Log in to your Yahoo Mail account to begin the setup process.
Access account settings
Click on your profile name in the upper-right corner and select "Settings" from the dropdown menu. This will take you to the Settings page.
Go to the Mailbox section
In the Settings menu, click the "Mailbox" tab on the left side of the screen.
Set up mail forwarding
In the "Mail Account" section, select your Yahoo email address. Scroll down to the "Forwarding" section and enter the forwarding email address in the field provided. Be sure to click "Verify" to send a verification email to the secondary address.
Confirm the forwarding address
Open the verification email in your secondary email account and click on the verification link. After confirming, go back to your Yahoo Mail settings and save the changes.
Step 4: Set up email forwarding in Outlook
Log in to your Outlook account
First, log in to your Outlook account.
Access the Settings menu
Click the gear icon in the upper-right corner of the screen and select "View all Outlook settings" at the bottom of the dropdown menu.
Go to Mail > Forwarding
In the Settings menu, go to the "Mail" tab and then click "Forwarding."
Enable forwarding
Check the box that says "Enable forwarding." Enter the email address you want your emails forwarded to in the field provided. You also have the option of keeping a copy of forwarded messages in your Outlook account. Click "Save" to apply the change.
Additional tips and ideas
Email forwarding is generally a straightforward process, but there are a few additional tips and things to keep in mind:
Multiple forwarding addresses
If you need to forward email to multiple addresses, keep in mind that many email services don't support multiple forwarding addresses in their standard settings. As a workaround, you may need to create filters or rules to automatically forward email to multiple addresses, or you may need to explore third-party services that provide more advanced forwarding capabilities.
Security
When setting up email forwarding, make sure the secondary email address is secure. Forwarding sensitive or confidential emails to an unsecured account can pose a security risk.
Spam and junk mail
Keep in mind that forwarding settings will typically forward all emails, including spam or junk mail. Make sure your spam filters are set up correctly so your secondary inbox doesn't get flooded with unwanted messages.
Automated emails and notifications
Be careful when forwarding automated emails and notifications, such as payment receipts or two-factor authentication codes, as these emails may contain time-sensitive information that requires immediate attention.
Keep an eye on your forwarding settings
Review and monitor your email forwarding settings regularly to ensure they are working as expected. Changes to email service policy or account settings may affect the forwarding configuration.
Example
Example for Gmail
<!-- HTML and pseudocode representing the steps for Gmail -->
<button class="gear-icon">Settings</button>
<div class="settings-menu">
<button>See All Settings</button>
</div>
<div class="settings-tab">
<button>Forwarding and POP/IMAP</button>
</div>
<div class="forwarding-section">
<button>Add a forwarding address</button>
<input type="text" name="forwardingAddress" placeholder="Enter email address">
<button>Next</button>
</div>
<!-- Verification Process -->
<a href="verification-link">Verify</a>
Example for Yahoo Mail
<!-- HTML and pseudocode representing the steps for Yahoo Mail -->
<button class="profile-name">Settings</button>
<div class="settings-menu">
<button>Mailboxes</button>
</div>
<div class="mail-details">
<button>Email Forwarding</button>
<input type="text" name="forwardingAddress" placeholder="Enter email address">
<button>Verify</button>
</div>
<!-- Verification Process -->
<a href="verification-link">Verify</a>
Example for Outlook
<!-- HTML and pseudocode representing the steps for Outlook -->
<button class="gear-icon">Settings</button>
<div class="settings-menu">
<button>View all Outlook settings</button>
</div>
<div class="settings-tab">
<button>Mail</button>
<button>Forwarding</button>
</div>
<div class="forwarding-section">
<input type="checkbox" name="enableForwarding" > Enable Forwarding<br>
<input type="text" name="forwardingAddress" placeholder="Enter email address">
<input type="checkbox" name="keepCopy"> Keep a copy of forwarded messages<br>
<button>Save</button>
Conclusion
Setting up email forwarding is a fairly simple process that requires just a few steps. By following the guidelines mentioned in this article, you can easily forward emails from your primary account to a secondary account. Whether you are using Gmail, Yahoo Mail or Outlook, the steps mentioned here will help you set up forwarding efficiently. Always remember to monitor your email settings and make sure your secondary email is secure to avoid any potential risks.
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