How to Create a Google Form

Edited 1 week ago by ExtremeHow Editorial Team

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Google Forms is a tool provided by Google that allows you to easily create surveys, quizzes, and questionnaires. It is an intuitive tool that is integrated with Google Drive, providing a seamless experience for storing responses. Here is a step-by-step guide on how to create a Google Form.

Step 1: Access Google Forms

To create a Google Form, you first need to go to the Google Forms platform. Follow these steps:

1. Open your web browser and go to Google Forms.
2. If you're not already signed in to your Google Account, you'll be asked to sign in.

Step 2: Start a new form

Once you access Google Forms, you can start creating a new form.

• On the Google Forms homepage, click the Blank option to start a new form.
• Alternatively, you can use one of the templates provided by Google Forms to get started quickly.

Step 3: Add the form title and description

After starting a new form, the next step is to give your form a title and description. This helps users understand the purpose of the form.

• Click on the Untitled Form field at the top and enter the title of your form.
• Below the Title field, you will find the Form Description field. Enter a short description of your form here.

Step 4: Add questions to the form

The main part of your form is the questions you ask. Here's how you can add questions to your form:

1. Click the + button on the right to add a new question.
2. A question field will appear. By default, the question type will be set to multiple choice. You can choose a different type by clicking the dropdown menu next to the question field.
3. Enter the text of the question in the Untitled Question field.
4. If you selected Multiple Choice, Checkbox, or Dropdown as your question type, enter the answer choices in the fields provided.

Google Forms offers several types of questions, such as:

• Short Answer: For brief text responses.
• Paragraph: For longer text responses.
• Multiple Choice: For a single selection from multiple options.
• Checkbox: For multiple selection from multiple options.
• Dropdown: To select an option from a dropdown list.
• Linear scale: For ratings on a scale (e.g., 1 to 5).
• Date: For date input.
• Time: For time input.

Step 5: Customize question settings

You can customize the settings for each question to suit your needs:

• To make a question mandatory, press the Required button at the bottom right.
• Find additional options, like Change option order or Jump to section based on answer, by clicking the three-dot menu at the bottom right of a question.

Step 6: Add the form section

For longer forms, it can be helpful to organize the questions into sections. This makes it easier for respondents to navigate the form:

• Click the Add Section icon on the right-hand toolbar.
• Each section can have its own title and description.
• When you add a section, a Continue to Next Section option will appear at the bottom, which you can change to direct respondents to skip sections based on their answers.

Step 7: Add images and videos

To make your form more engaging, you can add images and videos to your questions:

• Click the Add Image icon on the right-hand toolbar to insert an image. You can upload an image from your computer, search online, or add an image from your Google Drive.
• To add a video, click the Add Video icon on the toolbar. You can search for a YouTube video or use a link.

Step 8: Customize form settings

Google Forms allows you to customize several settings for your form:

• Click the Settings icon (represented by a gear) in the top-right.
• Under the General tab, you can choose whether respondents can edit their responses after submission, limit them to one response per user, and more.
• Under the Presentation tab, you can customize the form's progress bar, shuffle the order of questions, and the confirmation message after submission.
• Under the Quiz tab, you can turn your form into a quiz by assigning point values to the questions and providing an answer key.

Step 9: Preview your form

Before you send your form, it's a good idea to see how it will appear to respondents:

• Click the eye icon in the top right to preview your form.
• You can view the form as if you were a respondent and check that everything looks right and is working correctly.

Step 10: Submit your form

Once you're satisfied with your form, you can send it to respondents:

• Click the Send button in the top right.
• Enter the email addresses of the people you want to send the form to, as well as a custom message if desired.
• You can also share the form link by copying it, or embed the form on a website using the HTML code provided:

<iframe src="FORM_URL" width="640" height="480"></iframe>

Step 11: Collect and analyze responses

After you submit your form, you can view responses in real time:

• Go to your form in Google Forms.
• Click on the Feedback tab at the top.
• Here, you can view summary charts, individual responses, and download the responses as a CSV file or export them to a Google Sheet for further analysis.

To export answers to Google Sheets:

• Click the Google Sheets icon in the Responses tab to create a new spreadsheet with the responses.
• As new responses come in, the spreadsheet will automatically update with them.

Conclusion

Creating a Google Form is a straightforward process that can be easily learned by following the steps mentioned above. Whether you need to create a simple survey, a detailed questionnaire, or a quiz, Google Forms offers a versatile platform with many options to customize your form. It also provides an intuitive way to collect and analyze responses, allowing you to efficiently gather the data you need.

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